Employment Eligibility Verification

Within this section, you’ll find a library of government publications, industry articles, white papers and fast facts relevant https://www.bookstime.com/ to human resources professionals. Expiration Date (mm/dd/yyyy) – Enter the expiration date of the List C document or receipt.

Please check the current Federal Register for the most updated minimum and maximum civil penalty fine amounts. Going forward DHS will continue to monitor the ongoing National Emergency and provide updated guidance as needed.

• When rehiring an employee, Section 3 of the Form I-9 may be used if the employee was rehired within three years from the date of the previous Form I-9.
• Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display.
• The most common document provided is a US passport which fulfils both the identity and eligibility requirement.
• The only exception to the photocopy rule is a certified copy of a birth certificate.
• Is a federal form which verifies the identity and employment eligibility for any new employee.

An employee who is an alien and authorized to work must enter the alien registration number (an “A-number” which is a unique 7-, 8-, or 9-digit number assigned to an alien) or Form I-94 admission number. Existing workers on temporary visa/status are required to update Form I-9 with Human Resources when their work authorization has been updated, renewed, or changed. The University is subject to periodic audits by the US Federal Government and is subject to fines for incorrect I-9s. Fines could I-9 form be incurred for mistakes like information omissions, completing an I-9 after the date of hire as well as more egregious offenses like not having an I-9 on file for an employee or hiring an illegal immigrant to work . Section 1 of the Form I-9 must be completed after an offer of employment is accepted, but no later than the first day of employment. If a remote authorized representative cannot be found or is unwilling to complete Form I-9, contact the I-9 coordinator or administrator.

How To Complete Form I

Today’s Date – Enter the date you reviewed the form for accuracy and completed Section 2. If you are using a hard copy Form I-9, use mm/dd/yyyy date format. In the example below, the employee has presented a Social Security Card issued by Social Security Administration as a List C document. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. The type of documents used dictate the portion of Part II that the employer must complete.

• The list of acceptable documents can be found on page 4 of the above I-9 form.
• The I-9 form establishes identity and eligibility to work in the U.S., and is completed after you are hired, but BEFORE you start work.
• Get information about how to check in with your local ICE Office here.
• The Annual recertification/refresher course will be initiated 365 days from the date of when the new I-9 Compliance Training was completed .
• On or before their first day of work, employees and student workers must complete Section 1 of Form I-9 in MIT’s online system.
• The University of Washington employs only individuals authorized to work in the United States in compliance with the Immigration Reform and Control Act of 1986.

Original, unexpired documents from either List A or List B and C must be presented to the unit verifier within three business days of the first day of employment. The administrative inspection process is initiated with the service of a Notice of Inspection upon an employer. Employers receive at least three business days to produce the Form I-9 requested in the NOI. All U.S. citizens, lawful permanent residents and work authorized individuals are protected from national origin discrimination. The Equal Employment Opportunity Commission has jurisdiction over employers with fifteen or more employees. Form I9, officially the Employment Eligibility Verification, is a United States Citizenship and Immigration Services form. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States.

Extension Of Employment

Not all new hires at the university will need to be e-verified. The Immigration Reform and Control Act which introduced the requirement leading to the promulgation of the I-9 form also included anti-discrimination provisions.

If the employer makes copies of the documents shown by the employee, it should keep them in a separate I-9 file in case of a CIS audit. The Student Volunteer Program offers unpaid, professional training opportunities to undergraduate and graduate college students. Data captured from July 13 to Aug. 20, 2020, shows that ICE officers arrested more than 2,000 at-large individuals living illegally in the U.S. SEVP is a part of the National Security Investigations Division and acts as a bridge for government organizations that have an interest in information on nonimmigrants whose primary reason for coming to the United States is to be students. Virgin Islands, and Commonwealth of Northern Mariana Islands, is currently the best means available to electronically confirm employment eligibility.

Part I: For The Employee, Establishing Identity

The OSC can help workers by calling employers and explaining proper verification practices and, when necessary, by providing victims of discrimination with charge forms. Upon receipt of a charge of discrimination, OSC investigations typically take no longer than seven months. Victims may obtain various types of relief including job relief and back pay.

If you are an enrolled international student check the fourth box and enter the expiration date which can be found on your visa. Issuing Authority – Enter the issuing authority of the List A document or receipt.

Form & Instructions

The nonimmigrant visa stamp in your passport is a travel document that allows you to enter the U.S. For U-M units outside of the Ann Arbor campus not using the Regional I-9 Centers, training on completing I-9s is avaiable on the United States Citizenship and Immigration Services I-9 Central website.

As another example, a company could not insist that an employee provide a passport rather than, say, a driver’s license and social security card. Another anti-discrimination provision requires that employers must enforce I-9 compliance in a uniform manner. For example, an employer must not require some employees to complete an I-9 before being hired, but allow others to complete the form after starting employment. The Federal Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of the Form I-9 for each individual they hire for employment in the United States.

Examples of acceptable documentation include either a valid U.S. A complete list of acceptable documents can be found at I-9 Central. On the Form I-9, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The list of acceptable documents can be found on the last page of the form. Employers must retain the Form I-9 for a designated period and make it available for inspection by authorized government officers. Once the documents have been physically inspected, the employer should add “documents physically examined” with the date of inspection to the Section 2 additional information field on the Form I-9, or to section 3 as appropriate.

Failure to properly complete, retain, and/or make available for inspection I-9 forms as required by law, may result in civil monetary or criminal penalties. If the university receives a fine or penalty because of I-9 non-compliance, the cost of such fine will be charged to the department and/or school responsible for not completing the I-9 accurately or within the federal time limits. An employer has up to three business days following hire to get the I-9 form filled out. Is a federal form which verifies the identity and employment eligibility for any new employee. Most often this process takes place at the student’s first job.

Purpose Of And Completion Of Form I

Some employees may need assistance to complete their portion of the form. If the employee is a minor or disabled , the person aiding in the completion of the form (i.e., the preparer and/or translator) must also include their name and address as well as a signature on the form .

However, the address on the I-9 should never be the place of employment. E-Verify is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. E-Verify compare the information an employee provides on Form I-9 and is processed through Tracker I-9 Complete. For locations using E-Verify, an E-Verify case will be created with the information from the I-9.

Please be mindful of phishing attempts regarding CARES Act Funding and Student Employment opportunities. To verify phishing attempts, please reference the Cornell IT Security Phish Bowl. Cornell employers will not send electronic payroll checks by email and will not ask students to make gift card purchases on their behalf. Form I-9 must be updated whenever your employment is extended.If you neglect to have Form I-9 updated, and your current employment authorization date expires, your paychecks will stop. Employment authorization usually corresponds with the expiration date on your Form I-20, DS-2019, or I-797 so you must first obtain an extension of stay. Consult the OISS for an extension at least 30 days before your documents expire.

List B

The definition of “return to normal operations ” has not been defined by the government. We recommend that units focus now on completing these I-9s before the fall rush begins. To help, we will be providing you with reports of the I-9s completed during this period. Keep in mind that, if the employee is working on site at all, the documentation can be reviewed and completed by a supervisor or colleague on paper and uploaded into I-9 Express.

Document Title – Enter the title of the List C document or receipt in this field. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations . Document Title – Enter the title of the List B document or receipt in this field. If you are using a computer, then use the drop-down menu to make a selection.

Offsite New Hires

This form is part of Duke’s SuccessFactors Employment system and your hiring department will send you a link to this system. Federal law requires that the employee complete this form on or before the first date of employment. Duke Visa Services must complete Section 2 of the I-9 within 3 business days of the start date of employment. Employing unit/departments must initiate the e-verify process in a manner to meet federal timelines. In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States.

Office Of International Students & Scholars

It is imperative that you report to Duke Visa Services within 3 business days and bring your employment letter and any documentation showing you are eligible to work in the U.S. Departments should submit new hire transactions as early as possible so that employee and student worker information is in the system before the employee or student conducts the verification step. This will help the process run smoothly for employees and student workers, and will avoid delay or interruption of employment.

You have only accepted unexpired identification documents from the list of Acceptable Documents. E-Verify is initiated automatically after Section 2 is completed. For detailed information on the possible results of the E-Verify process, seeE-Verify Process Summary from Equifax. Each section contains different requirements, and failure to comply would result in delayed hiring, transmission of incorrect data to USCIS for E-Verify purposes and civil penalties.